The most effective software for managing boards allows for efficient meetings, simplifies processes like the distribution of agendas or documents, and provides data security. It also helps to save the cost of travel and accommodation for members and sending or printing documents. It also provides members from remote locations with access to a web-based platform.
When selecting a solution be sure that it is user-friendly with features customized to your requirements. You should look for a robust search feature that allows you to quickly locate important items, and an integrated calendar with notifications that allow you to keep track of meetings. Also, select an application with an online user directory that allows you to connect to other users and monitor the activity of each, organize discussions by topics; and share files and documents securely.
The cost of updates and maintenance is another important factor to take into consideration when evaluating a portal for boards. Make sure the pricing model is transparent and covers all costs which include committees, additional users, and storage. Ask the vendor how responsive to customer inquiries and about their level of support.
Also, it’s an excellent idea to inquire with prospective vendors about their plans and if they plan to add new features. It is important to know the time frame it will take the company to provide the product with all the functionality you would like. Also, be sure to review the user reviews and ratings of the various vendors to find out what previous customers have said about their experience with a particular solution.