There are many situations in which external parties require a review of the company’s files, particularly in an adversarial or competitive context. These parties are often accountants or legal counsel who are required to review documents remotely and quickly. Companies also have to share sensitive data with partners and affiliates. A virtual data room (VDR) is a secure and efficient choice for file sharing. However, choosing the right VDR is crucial to achieve success in these situations.
When comparing various VDR providers, you should look at the products that they offer. It is best to choose a vendor that has intuitive interface, a powerful search engine, robust backup system and support for multiple languages. This will ensure the platform is suitable for your team and the project you are working on.
Be aware of the way in which the vendor will charge you for their services. Some vendors charge by the storage space which can be expensive for large projects. Some vendors use a pricing model built around pages, which can be difficult when dealing with projects that contain an unknown amount of text documents.
It is important to choose a vendor that offers free trial. This lets you test the software and discover its limitations prior to committing to a plan. Many of the leading VDR providers offer this service to their clients. A free trial allows you to see how easy it is to create a digital space and to interact with other users. The majority of the top providers provide a Q&A feature and numerous contact channels.