Board portal software is a web-based application that oversees the people and processes involved in scheduling, documenting and managing meetings between a board and its management team. It allows secure remote access to meeting materials from any device with internet connectivity. Board members can log in using any browser on the internet or mobile app on their iPhone, iPad or other tablet. They can now access documents and meetings on the devices they most often use for work or pleasure.
The advantages of a web-based board portal include the reduction of paper usage, enhancing director engagement and providing secure online collaboration tools that help to improve the quality of the governance process. It also helps to save time and money by replacing costly printing, shipping and sending of physical materials. A good board portal allows administrators to set up permissions and to create one source of truth for all information. This improves transparency and accountability.
It is essential to examine the features that are likely to be most beneficial to your company when choosing the right board portal. Look for a software program that has high ratings and lots of positive reviews on independent review websites like Capterra and G2.
Modern board portals offer a complete set of collaborative and security tools that are easy for administrators to use however, they are a real benefit for boards of directors. Instead of having to sort through e-mail updates and attachments, which could easily get lost or confused, board portals allow directors to make comments on documents and other files, from any device or platform, in real time and simultaneously. This allows board members to take part in meetings and plan for them. They also have the most recent versions of documents even online board meeting software when they travel across continents and countries.